Participate with Halfway To Halloween
Vend or Exhibit
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What’s Included in Your Participation?
Vendor Space: A space to display and sell your products or services, several booth sizes available, please contact us for custom booth sizes.
Event Marketing: Your business will be featured in event promotions on social media, flyers, and event programs.
Networking Opportunities: Connect with other local businesses and engage with the community.
Event Theme: Optional opportunity to decorate your booth in a Halloween or Horror theme for added fun and customer engagement.
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Participation Requirements:
Your business must align with the event’s Halloween theme, a minimum of 75% of products offered should be themed accordingly, with the exception of food items. Failure to comply with this requirement will result in loss of booth space and no refunds.
All products and services offered must comply with event guidelines, no MLM or direct sales will be permitted. MLM and direct sale vendors
will be asked to pack-up and leave without a refund. If you have any questions relating to MLM or Direct Sales please contact us.
Vendors are responsible for their booth setup, and booths must be ready for the public by 1 hour prior to show open. Tables and chairs are NOT provided but are available for rent. Rented tables and chairs will be placed in your booth prior to set up.
Vendor check-in is required, details provided in “What to expect” email one week prior to the show.
All vendors are required to park in the designated Vendor Parking area 2 hours prior to show opening.
Vendors are required to remain for the duration of the event and are responsible for ensuring their booth remains staffed during event hours.
Halfway To Halloween staff will be available to stand-in at your booth for bathroom and food breaks.
By participating you agree to be photographed and filmed for promotional material. By participating you agree to allow Halfway To Halloween to use booth photos, product photos, logos, and photos of you for promotional materials including but not limited to our website and fliers.
Vendors are responsible for booth cleanup, cleanup must be completed by 9:00 pm the closing day of the show.
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Pricing & Application Details:
Application Fee: A submission fee of $3.00 will apply for each application submitted (you are able to edit your application, even after it has been juried).
Vendor Fee: Depending on the booth size you select, booth pricing varies from $80 up to $300, metal folding chairs and 8ft tables are available for rent.
Application Deadline: November 1
Jury Process:
Applications will be reviewed to ensure alignment with the event’s theme and quality standards.
Businesses will be notified of their acceptance via email.
Previous participation does not guarantee future participation.
We put an immense amount of effort into acquiring new vendors and vendor selection.
We take pride in offering the public a diverse and unique show.
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How to Apply:
Fill out the online application form
https://halfwaytohalloween2026.artcall.org
Halfway To Halloween 2026:
Please keep in mind the title of your submission will be used in the interactive vendor map for the public, so please title your submission with your business or product name.
One of the photos submitted must contain your brand / business logo, please submit this as the first photo of your application. If you do not have a logo please place the photo you would like used for media as the first photo in your application.
Submit photos of your booth setup or product offerings.
Provide a description of your business, craft, talent, or products.
Pay the vendor fee once your application is approved.
Join the Vendor Facebook page for updates and information, link included in acceptance email.
Spaces are limited, so don’t miss this opportunity to celebrate Halfway to Halloween with us!
For questions or more information, contact us at info@halfwaytohalloweenmi.com
Haunt Participation
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THE HAUNTED HOUSE
Calling All Haunt Operators and Home Haunters -
We’re looking for talented individuals and teams to come together for an extraordinary collaborative haunted house event!Whether you specialize in jump scares, eerie decor, or immersive storytelling, we want YOU to be part of this exciting collaboration. Let’s combine our talents to create the ultimate haunted experience!
Are you passionate about creating spine-tingling scares and unforgettable thrills? Do you run a haunted house or pride yourself on crafting a home haunt that leaves visitors terrified?
Whether you specialize in jump scares, eerie decor, or immersive storytelling, we want YOU to be part of this exciting collaboration. Let’s combine our talents to create the ultimate haunted experience!
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What’s in it for you?
Showcase Your Creativity: Work with other talented haunters to bring your visions to life.
Network and Collaborate: Connect with amazing local haunts and share ideas, techniques, and inspiration.
Community Impact: Be part of an event that creates a memorable experience for our community while celebrating the artistry of haunting.
Event Details:
Date: May 8 & 9, 2026
Location: 5055 Ann Arbor Saline Rd, Ann Arbor, MI 48103 -
Interested in Joining?
Applications are available through artcall. Applications need to be completed by April 1, 2026. You will be contacted by Halfway To Halloween organizers. If you have questions or want more information email us at INFO@halfwayTOhalloweenmi.com. We can’t wait to work with you and bring this spooky vision to life!Let’s make this haunted walk-through unforgettable
Sponsor
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Ann Arbor, Michigan is ready to embrace its terrifying side,and we want you to be a part of it!
We’re thrilled to introduce Michigan’s Halfway to Halloween, an annual horror showcase.
This one-of-a-kind event celebrates all things spooky and unique, while providing a powerful platform for businesses like yours to shine.
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Why Sponsor Us?
Untapped Market Potential
With Michigan’s growing love for horror and Halloween culture, this is your chance to connect with an enthusiastic and under-served audience. Our Ann Arbor location allows you to showcase your products to an untapped area of the Midwest market.
Support Local & Small Businesses
Partnering with us means directly supporting small businesses, artists, and creators in our community. Together, we can make a lasting local impact.
Unmatched Visibility
Your logo will be front and center across event signage, promotional materials, and on-site links. Let your sponsorship have a big impact on our attendees. We have the ability to display banners of monstrous size.
Collaboration Opportunities
We’re open to creative collaborations. Want to host a booth, sponsor a scare zone, or create a custom activation? Let’s make it happen! We provide unique and tailored benefits for our exhibitors and vendors.
Let’s Grow Together
By partnering with us, you’ll join a growing movement to establish Michigan as a hot spot for Halloween and horror enthusiasts. Together, we’ll create a tradition that attendees will anticipate year after year – and they’ll associate your brand with the thrill of it all.
Are you ready to grow with us? Let’s chat about how we can customize your sponsorship package to best meet your goals.
Thank you for considering this opportunity to showcase your brand while supporting a community-driven initiative. Halfway to Halloween is about celebrating all things gothic, macabre, Halloween, and horror, true, but it is also about supporting a community of small businesses and haunt businesses.
Food Trucks
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Why You Should Join Us:
Boost Your Visibility: Showcase your food truck to a diverse and enthusiastic audience.
Increase Your Sales: Guests will be eager to try creative, themed menu items that match the spooky vibe.
Be Part of the Fun: Participate in an unforgettable event that stands out from the usual spring activities.
Event Highlights:
A lively horror and Halloween theme with costumes, decorations, and entertainment.
Activities like a haunted walk, costume contest, and live performances.
A dedicated food truck zone designed to maximize foot traffic and exposure.
How You Can Get Involved:
Create a Themed Menu (Optional): We encourage food trucks to join the fun with spooky menu items like “Monster Burgers,” “Ghostly Tacos,” or “Vampire Smoothies.” Guests love themed foods, and it’s a great way to increase sales and social media buzz.
Decorate Your Truck (Optional): Add a touch of Halloween flair to your setup to draw even more attention.
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Parking and Setup
Food Truck Parking: Food vendors with trailers must unhook their trailers and park vehicles in the designated vendor parking area. This is to ensure safety and efficient use of space.
Setup Times:
Early setup is available on Friday, May 8th, and Saturday May 9, times will be announced.
On the event day, all food vendors must be ready to serve customers by show opening.
Food trucks must arrive 2 hours prior to the show opening. Food trucks arriving after designated times will not be permitted entry, and no refunds will be provided unless prior arrangements are made.
Stay Duration: Vendors are expected to remain for the entire duration of the event unless prior arrangements have been made with the organizers.
Feedback and Issues: Event organizers will check in with you throughout the day to address any concerns. If an issue arises that cannot be resolved on the day of the event, we will consider improvements for future events.
Early Departure: Vendors who leave the event without notifying organizers or due to dissatisfaction (e.g., low sales) will not be invited to future events.
Weather Policy
The event will proceed rain or shine. No refunds will be issued for vendors who do not attend due to weather or other reasons.
Complimentary Meals for Volunteers: Each food truck is required to provide up to 10 complimentary meals for our volunteers. Volunteers will present a ticket to redeem their meal.
Ticket Collection: Please collect all tickets redeemed by volunteers and return them to the event staff at the end of the event.
Additional Meals: If more than 10 tickets are redeemed at your food truck, you will be compensated at a rate of $15.00 per additional ticket redeemed.
By applying for participation, you agree to abide by these terms and conditions. If you have questions or need clarification, please reach out to one of the Halfway To Halloween organizers via email or phone. Contact information is listed below. If you experience delays or issues on the day of the event, please notify us immediately by phone and leave a voicemail if necessary.
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Application and Fee Details:
Application Fee: A submission fee of $3.00 will apply for each application submitted (you are able to edit your application, even after it has been juried).
Participation Fee: A non-refundable participation fee of $175 is required. This fee helps cover venue costs and secures your spot. Metal folding chairs and 8ft tables are available for rent.
Application Deadline: November 1, 2025.
Jury Process:
Applications will be reviewed to ensure alignment with the event’s theme and quality standards.
Businesses will be notified of their acceptance via email.
Previous participation does not guarantee future participation.
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How to Apply:
Fill out the online application form
Please keep in mind the title of your submission will be used in the interactive vendor map for the public, so please title your submission with your business or product name.
Please submit your food truck license and proof of insurance along with your application or via email.
One of the photos submitted must contain your brand / business logo, please submit this as the first photo of your application. If you do not have a logo please place the photo you would like used for media as the first photo in your application.
Submit photos of your booth setup, food truck, and menu.
Provide a description of your business, or food offerings.
Pay the vendor fee once your application is approved.
Join the Vendor Facebook page for updates and information, link included in acceptance email.
Perform
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Rules for Live Performers at Halfway to Halloween
Proof of Insurance
Performers must provide valid proof of insurance prior to the event.
General liability insurance is required, with a minimum coverage amount specified by the event organizers.
The event organizer or venue must be listed as an additional insured on the policy.
Signed Contract
All performers must sign a formal contract provided by the performer.
The contract must outline the scope of the performance, schedule, and any other agreed-upon terms.
Signed contracts must be submitted by the specified deadline to secure participation.
Performance Rates
Performers must submit their rates for services at the time of application or contract negotiation.
Rates must include all fees (e.g., performance fee, setup/teardown costs, travel expenses).
Payment terms will be outlined in the contract, with any deposits or final payments specified.
Performance Guidelines
Performances must align with the theme of the event ("Halfway to Halloween") and be suitable for the target audience.
Performers are expected to provide their own costumes, props, and equipment unless otherwise agreed.
Any use of pyrotechnics, stunts, or special effects must be pre-approved by the organizers and comply with venue regulations.
Setup and Teardown
Performers must adhere to the schedule provided for setup and teardown.
Any delays or disruptions may incur penalties as outlined in the contract.
Cancellations
Performers must notify organizers immediately in case of cancellation.
Cancellation policies, including refundability of deposits, will be governed by the contract terms.
Compliance with Venue Policies
Performers must adhere to all rules and regulations of the venue, including noise levels, safety protocols, and any other requirements.
Promotional Materials
Performers may be required to submit promotional materials (e.g., photos, bios) for event marketing purposes.
Use of performer branding in promotional content will be governed by mutual agreement.
Volunteer
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Are you looking for a fun and rewarding way to get involved in the community? We’d love to have you join us as a volunteer for Halfway to Halloween, happening on May 8 & 9, 2026 at Washtenaw Farm Council Grounds!
Volunteers play a vital role in making this event a success. From helping with setup and assisting guests to supporting our vendors and managing activities, there’s a role for everyone.
As a token of our appreciation, volunteers will receive:
Complimentary meals during the event (redeemable with provided tickets).
A chance to meet and work alongside an amazing team.
The satisfaction of supporting a fantastic event that brings the community together.
If you're interested in volunteering, please let us know by email at info@halfwaytohalloweenmi.com. One of the coordinators will reach out to you with information and next step instructions.
We can’t wait to celebrate Halfway to Halloween with you!
Hearse Owners
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Calling All Hearse Enthusiasts!
Join Us for an Exclusive Hearse Show and Contest!
Do you own a unique, vintage, spooky, or customized hearse? This is your chance to showcase your one-of-a-kind vehicle and connect with fellow hearse enthusiasts at our Outdoor Hearse Show and Contest!
Event Details:
Date: May 8, 2026 Time: 7 PM - 11PM
Friday is 18+, limited tickets available.
Washtenaw Farm Council Grounds5055 Ann Arbor - Saline Rd, Ann Arbor, MI
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Why Participate?
Show Off Your Ride: Display your hearse in a dedicated showcase, indoors or outdoors.
Compete for Prizes: Enter your hearse into thrilling contest categories, including:
Community Fun: Meet other hearse owners and share your stories with an enthusiastic audience.
Event Perks: Participants will receive exclusive event swag and recognition for their contribution.
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How to Participate:
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Judging & Prizes:
A panel of judges will evaluate entries based on creativity, craftsmanship, and theme. Additionally, attendees will vote for the "Crowd Favorite." Prizes include trophies, gift cards, and more!
Join us for a hearse-centric celebration like no other!
We look forward to seeing your incredible hearse at the show!
Media
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MEDIA
Thank you for your interest in covering Halfway to Halloween, taking place on May 8 & 9, 2026 ! We’re excited to work with members of the media to help spread the word about this fantastic event.
Here’s what you need to know about obtaining a media pass:
Media Pass Benefits
Exclusive behind-the-scenes opportunities.
Reserved areas for photography and interviews.
Direct access to event organizers and key participants.
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How to Apply
To request a media pass, please provide the following information by May 1, 2026:
Name and contact details of each representative attending.
Media outlet name and type (e.g., print, online, TV, radio).
Links to recent coverage or portfolio.
Any specific coverage plans or focus areas for the event.
Submit your application via email to info@halfwaytohalloweenmi.com.
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On-Site Check-In
Approved media representatives can pick up their passes at the event ticket booth on the day of the event. Please bring a valid photo ID and confirmation of approval.
For further questions or special coverage requests, feel free to reach out. We’re here to assist in any way possible to ensure your experience is seamless and enjoyable.
We look forward to welcoming you to Halfway to Halloween!
Contact Us
Email Us: